Boosting productivity for working professionals by streamlining the process of creating To-Do List.
Context
Duration
6 Weeks
Domain
Productive Employement
Team
4 Members
Target
Working Professionals
Role
UX Researcher + Designer
Tools
Figma, Figjam, Google suite
Heading 6
Overview
About the project
Background
Productivity is one of the most common issues faced by employers and employees, be it before or after the pandemic. Many factors can affect the productivity of employees and as per the statistics, only 7% of the working population in the US feel productive.
Context
Goal
A to-do list that enhances task management by automatically adding important tasks to the list. By efficiently tackling these tasks, we aim to boost productivity, leading to significant growth for companies with improved outcomes and results.
Context
Approach
PROCESS
Hypothesis
Discover
User Interviews
Literature reviews
Strategy
Define
Affinity Mapping
User Persona
User Journey Map
Ideation
Storyboarding
Competitive Analysis
Brainstorming
Build
Design
Usability
Information Architecture
Static Prototype
Low fidelity + Testing
High Fidelity
Cognitive
Walkthrough
Implement
Feedback
Problem
Productivity is one of the most common issues faced by both employers and employees, be it before pandemic or after pandemic. There are a lot of factors that can affect productivity of employees and as per the statistics, only 7% of the working population in the US feel productive.
Context
Background
Target
Working Professionals
Role
UX Research
+ Design
Duration
6 Weeks
Team
4 Members
Tools
Figma, Figjam
Domain
Productive Employement
About the project
OVERVIEW
Problem
Productivity is one of the most common issues faced by employers and employees, be it before or after the pandemic. Many factors can affect the productivity of employees and as per the statistics, only 7% of the working population in the US feel productive.
Context
Background
Solution
A to-do list that enhances task management by automatically adding important tasks to the list. By efficiently tackling these tasks, we aim to boost productivity, leading to significant growth for companies with improved outcomes and results.
Context
Solution
To-do list extension that enhances task management by automatically adding important tasks to the list. By efficiently tackling these tasks, we aim to boost productivity, leading to significant growth for companies with improved outcomes and results.
Context
Goal
How did we transform user needs into an effective solution?
APPROACH
hypothesis
strategy
scope
build
-
user Interviews
-
literature reviews
-
thematic analysis
-
user journey map
-
market analysis
-
brainstorming
-
MVP
-
wireframe
-
hi-fidelity
discover
define
ideation
design
DESIGN APPROACH
discover
define
ideation
design
-
user interviews
-
literature review
-
thematic analysis
-
user journey map
-
market analysis
-
brainsotming
-
MVP
-
wireframes
-
hi-fidelity
Design Process
PROCESS
Hypothesis
Strategy
Build
Secondary Research
User Interviews
Survey
Discover
Define
Affinity
Persona
Journey
map
Ideation
Brainstorming
Competitive
Storyboarding
Implement
Feedback
Cognitive
Walkthrough
High Fidelity
Low fidelity + Testing
Static Prototype
Information Architecture
Usability
Build
Design
What users said during interviews..
USER INTERVIEWS
"Juggling tasks across multiple locations is challenging and stressful. Meeting tight deadlines under such pressure intensifies the stress."
"Heavy workload impedes work-life balance, needing efficient tools for better workflow. Streamlining tasks with the right tools could ease the burden."
"Excessive workloads and tight timelines lead to feelings of inadequacy and challenges in meeting deadlines and aligning in meetings."
DEFINE
Strategy
Grouped similar data into 5 themes.
THEMATIC ANALYSIS
Workspace
Management
Coordination
Work-life balance
Skills
DEFINE
46%
Daily task barrages overwhelms professionals, leading to lost priorities, delays, and decreased productivity.
Major 2 key themes that were essential to emphasize based on the interview and literature review for increased productivity:
46%
Inefficient multitasking can erode focus, lower work quality, and ultimately reduce productivity due to increased correction time.
46%
Struggling to effectively manage time due to an overload of tasks can lead to missed deadlines and a backlog of work
Management
Coordination
46%
Teams may not be able to quickly identify areas needing attention, which can slow down the team productivity
46%
Struggling to prioritize tasks across various teams can create a stressful management situation.
46%
Tasks are not clearly defined and assigned, members may struggle to understand their responsibilities.
Hypothesis
DISCOVER
LITERATURE REVIEWS
Analyzed existing data and information from various sources.
60%
60%
of employees felt overwhelmed by the number of tasks in a day, according to a survey by Asana
46%
60%
stated their productivity could increase by using digital tools, according to a research paper.
40%
60%
of employees stated that work efficiency drops when multitasking.
35
60%
switched by employees more than 1,100 times every day.
applications
23
60%
for an employee to regain focus after being distracted.
minutes
24
60%
annually, time is lost due to unproductive meetings.
billions of hours
What users said during interviews...
USER INTERVIEWS
"Excessive workloads and tight timelines lead to feelings of inadequacy and challenges in meeting deadlines and aligning in meetings."
"Heavy workload impedes work-life balance, needing efficient tools for better workflow. Streamlining tasks with the right tools could ease the burden."
"Juggling tasks across multiple locations is challenging and stressful. Meeting tight deadlines under such pressure intensifies the stress."
Hypothesis
DISCOVER
Visualizing the experience of the user.
USER JOURNEY MAP
46%
32 years old
Nina Smith
Software Developer, 3+ years of expereince
Chicago
46%
Receives a large number of emails daily.
Behaviours
Needs to manage tasks across various deadlines and projects.
Uses a variety of digital tools for planning and execution.
46%
Reducing the time spent organizing and prioritizing tasks.
Goals
Minimizing the effort required for jotting down and planning tasks.
Improve team collaboration and efficiency through task organization
46%
Overwhelmed by numerous tasks from emails and meetings.
Frustrations
Manual task organizing strain personal and team efficieny.
Difficulty in task prioritization due to missing visualization tools.
46%
STAGES
46%
AWARENESS
46%
CONSIDERATION
46%
ADOPTION
46%
THINKING
46%
GOALS
"I need a better way to manage my tasks."
46%
ACTIONS
46%
FEELINGS
46%
PAINPOINTS
OPPORTUNITIES
46%
GOALS
Researching online for task management solutions; asking peers for recommendations.
46%
GOALS
"Which tool best addresses my need for simplifying task management?"
46%
GOALS
Comparing features, reading reviews, and watching demo videos of various task management tools.
46%
GOALS
Missing deadlines, forgetting tasks communicated in emails and meetings.
Introduction to a tool that integrates with email and calendars to auto-organize tasks.
46%
GOALS
Difficulty in identifying a tool that seamlessly integrates with existing workflows.
Discovering a tool that offers visual task prioritization and integrates well with other platforms used by the team.
46%
GOALS
"I'm ready to try this tool to see if it improves my productivity."
46%
GOALS
Signing up for a trial, integrating the tool into daily work routines, attending training sessions.
46%
GOALS
Requires some manual effort of updatdating tasks everytime.
Realizing improvements in task management, reduced stress, and enhanced team collaboration.
GOALS
😕 Overwhelmed and frustrated with the current chaotic process.
🙂 Productivity is important for satisfaction my work.
46%
GOALS
🤔 Find a ways to enhance productivity by prioritizing tasks and managing my time
😔 Heavy workload and time constraints, not meeting deadlines make me feel less accompolish.
46%
GOALS
😣 Switching between multiple screens and using an additional tool is extra effort to update task repetitively
46%
OPPORTUNITIES
46%
GOALS
Introduction to a tool that integrates with email and calendars to auto-organize tasks.
46%
GOALS
Discovering a tool that offers visual task prioritization and integrates well with other platforms used by the team.
46%
GOALS
Realizing improvements in task management and prioritization enhanced team collaboration.
Visualizing the experience of the user.
USER JOURNEY MAP
Visualizing the experience of the user.
USER JOURNEY MAP
"How we might help working professionals overcome the issue of tracking and aligning the tasks amidst meetings and emails"
PROBLEM STATEMENT
Scope
IDEATION
Strategy
IDEATION
The analysis indicates that the manual task creation and management demands significant attention.
MARKET ANALYSIS
46%
Google tasks and Todoist provide seamless integration with email for task creation, pointing to efficiency in task management.
46%
On the other hand, Notion provides highly customizable with flexible labels for task categorization.
Outlining the Minimum Viable Product (MVP)
BRAINSTORMING
46%
Designed an extension for collaborative tools.
46%
Track all important tasks in a meeting and emails.
46%
During meetings, AI transcribes and categorizes tasks for easy reference.
46%
Summarise the online meeting into a form of a concept map.
AI-driven task recognition from emails and meetings.
=
Automatically add tasks to user's to-do list without manual effort.
Interprets and summarize online meeting in the form concept map.
A plugin that tracks all important tasks and information.
46%
Build & Usability
DESIGN
Iterated and refined the wireframes flows based on user feedback.
USER FLOW + WIREFRAMES
46%
Add tasks
1
DESIGN
46%
1
1
2
3
Created wireframe of the main screen 'sidebar'
Tackling the challenges through design.
PAINPOINTS + IMPLEMENTATIONS
46%
Painpoint
Streamlining task management without overwhelming users with additional software or complicated processes.
1
46%
Solution
Designing the extension to seamlessly integrate into users' existing workflows and platforms, using categorized tags for easy reference and management, thereby minimizing disruption and software overload.
46%
Browser plugin to sync the tasks to your preferrred to-do list application.
46%
User need to create a to-do list in order to get sync with extension and task get added.
46%
User can add more accounts to import task to the to-do list
46%
Solution
Develop an AI-powered extension for collaborative tools that transcribes meetings into text, identifies and categorizes tasks, and similarly processes emails to capture and categorize important tasks.
46%
Painpoint
Efficiently capturing and tracking all relevant tasks mentioned in both meetings and emails.
2
46%
Sidebar displays all the automated tasks from meeting and emails, detects shared and personal tasks as well
Tasks gets segregated under the tabs of Email and Meetings.
46%
Sidebar displays all the automated tasks from meeting and emails, detects shared and personal tasks as well
Tasks gets segregated under the tabs of Email and Meetings.
46%
This will display the to do list you have created in the to do list application. So that all the will be directly added to that list.
46%
Personal and shared tasks will be segregated into two tabs make in more organized.
46%
Users can add tasks directly using plus icon to the preferred to do list.
46%
Color coded task for prioritizing the tasks.
46%
Colloborated tasks are generated which are supose to be done together.
46%
Solution
Summarises the online meet discussions and interprets in form of concept mapping for easy readability.
46%
Painpoint
The vast amount of information discussed during online meetings for efficient recall and action planning.
3
46%
All the important key points from online meeting will be represented as a concept map .
46%
In meetings, an AI will transcribe the conversation and save these transcriptions as summaries in a dedicated "Meet Highlights" section.
46%
Each meeting's content is organized and saved in distinct tabs, labeled for easy access and review.
46%
AI will trancribe the online meeting and have the summary highlights in the form concept map.
46%
AI will trancribe the online meeting and have the summary highlights in the form concept map.
46%
Users can edit, save and download the concept map
46%
Solution
Directly add the tasks generated from the emails and meeting from the extension to you preferred to-do list within just one click.
46%
Painpoint
Quite time-consuming to create a to-do list using separate software manually.
4
46%
All the task will be added to your created to do list with just add button on tasks from the sidebar.
46%
Tasks will be imported along with the labels for streamlined tracking and organization.
Link to full prototype
BRAINSTORMING
Outlining the Minimum Viable Product (MVP)
46%
Designed an extension for collaborative tools.
46%
Track all important tasks in a meeting and emails.
46%
Color-coded task categorization would be based on type of tasks.
46%
During meetings, AI transcribes and categorizes tasks for easy reference.
46%
The AI captures email details and adds them to the planner with tags.
+
+
AI-driven task recognition from emails and meetings.
Automatically add tasks to user's to-do list without manual effort.
Interprets and summarize online meeting in the form concept map.
=
A plugin that tracks all important tasks and information.
46%
Google tasks and Todoist provide seamless integration with email for task creation, pointing to efficiency in task management.
MARKET ANALYSIS
The analysis indicates that the manual task creation and management demands significant attention.
46%
On the other hand, Notion provides highly customizable with flexible labels for task categorization.
Tackling challenges through design.
PAINPOINT + IMPLEMENTATION
46%
Solution
Designing the extension to seamlessly integrate into users' existing workflows and platforms, using categorized tags for easy reference and management, thereby minimizing disruption and software overload.
46%
1. Painpoint
Streamlining task management without overwhelming users with additional software or complicated processes.
1
46%
Solution
Develop an AI-powered extension for collaborative tools that transcribes meetings into text, identifies and categorizes tasks, and similarly processes emails to capture and categorize important tasks.
46%
2. Painpoint
Efficiently capturing and tracking all relevant tasks mentioned in both meetings and emails.
2
Solution
Summarises the online meet discussions and interprets in form of concept mapping for easy readability.
46%
3. Painpoint
The vast amount of information discussed during online meetings for efficient recall and action planning.
3
Solution
Directly add the tasks generated from the emails and meeting from the extension to you preferred to-do list within just one click.
46%
Painpoint
Quite time-consuming to create a to-do list using separate software manually.
4
Why our solution is better than existing solutions?
46%
Plugin to reduce multitasking and information overload by seamlessly integrating into various applications preferred by different companies.
46%
Helps the entire team or personally to plan their tasks in one click by reducing the effort of manually feeding the details of the task to the planner.
46%
Facilitates teamwork and individual efficiency by enhancing multitasking and collaborative efforts within the team.
How has this experience contributed to my growth?
MY LEARNINGS AND TAKEAWAYS
Tools
Behaviors
Triggers
Developing the plugin with a strong emphasis on ethical considerations, particularly around data privacy, was crucial. Providing users with control over their data, through clear consent mechanisms and easy opt-out options, respected user autonomy and addressed privacy concerns proactively.
Data Privacy
Establishing rapid feedback loops with both users and team members helped in quickly identifying issues and iterating on solutions. This collaborative environment was key to the project's iterative design process.
Collaboration
The project highlighted the significance of deeply understanding users' workflows and creating a solution that seamlessly integrates into their existing routines. Simplifying the user interface while ensuring functionality was a top priority, aiming to reduce cognitive load and enhance user productivity without overwhelming them with complex features.
Ease and Simplicity
Analyzed existing data and information from various sources.
LITERATURE REVIEW
46%
60%
of employees felt overwhelmed by the number of tasks in a day, according to a survey by Asana
46%
46%
stated their productivity could increase by using digital tools, according to a research paper.
46%
40%
of employees stated that work efficiency drops when multitasking.
46%
35
switched by employees more than 1,100 times every day
applications
46%
23
for an employee to regain focus after being distracted.
minutes
46%
24
annually, time is lost due to unproductive meetings.
billion of hours
